Policy Statement of NI Volleyball
NI Volleyball is fully committed to safeguarding the well being of its participants. Every individual in Volleyball should at all times, show respect and understanding for participants’ rights, safety and welfare and conduct themselves in a way that reflects the principles of the organisation and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport.
In working with young people in volleyball our first priority is the welfare of young people and we are committed to providing an environment that will allow participants to perform to the best of their ability, free from abuse, neglect, bullying and intimidation.
Access NI Overview
A criminal history check is also known as a disclosure. AccessNI searches your details against UK criminal records and police information. These searches may disclose any criminal history to certain employers and organisations. AccessNI produces a disclosure certificate for every check.
An AccessNI check is a criminal history record check which provides different levels of information about an individual. There are three levels of check:
1. A basic check contains details of all convictions considered to be unspent, or states that no convictions were found
2. A standard check contains details of all spent and unspent convictions and relevant cautions
3. An enhanced check contains the same information as a standard check as well as a check of police records held locally and, for positions working with children and vulnerable adults, may include information held by the Disclosure and Barring Service
The NI Volleyball Designated Person to whom all concerns should be reported to is:
AccessNI Applicant Instructions & Identity Validation Form – (updated NI Volleyball 2017)
Vetting and Recruitment Process and Forms for Clubs
NI Volleyball Safe Recruitment Procedures
NI Volleyball Access NI Procedures
NI Volleyball believes that we have a duty to ensure the safety of children participating in our sport. We have therefore been working to introduce safeguarding procedures which will meet our moral duty and legal requirements, which will be to the benefit of everyone in Volleyball – children, parents/guardians, coaches and sports leaders. Part of this implementation is to ensure that we have appropriate volunteers and coaches working with our young people.
We are very conscious that without the commitment of a large number of individuals volunteering their time many young people would not get the opportunity to play volleyball. It is vital that they are of good character. Currently the good practice advice on the recruitment and selection process for coaches, managers and other volunteer helpers in regulated positions is that they are vetted before appointment.
The purpose of the check is to make sure that people are not appointed who might be unsuitable to work with children or vulnerable people. The process will be highly confidential, with a maximum of three NI Volleyball officers sitting on a Case Management review Panel being privy to results. Applicants can be assured that adverse reports received through the vetting process will be taken into account only when it is considered relevant to the role. Any disclosure will be seen in the context of the role and the nature of the information.
Clubs should have NO direct dealings with AccessNI but must operate through NI Volleyball.
Potential appointees will be required to complete a NI Volleyball/Club Recruitment form and complete an enhanced level AccessNI Disclosure eApplication form giving personal details which will enable AccessNI to carry out their checks and assist NI Volleyball in appointing appropriate individuals within the sport.
The individual applicant will receive an AccessNI certificate which they should retain. Clearances are currently not portable between organisations and a coach or manager switching clubs may find the vetting process being repeated within a short period. It will be for a club to decide whether a clearance is still valid for a coach or volunteer joining from another club or a new check instigated.
NI Volleyball advice is to check anyone who is going to work with children in a regulated position, i.e. working regularly in an unsupervised capacity with children, young people or vulnerable adults regardless of recent vetting at a previous club. You will find that in future all job descriptions and application forms will clearly state that clearance as part of the safe recruitment process is a requirement before appointment.
Clubs must adopt a similar approach. Clubs could be forgiven for believing that all the foregoing is unnecessary bureaucracy. You can be assured that this is not the case. Sport NI have made the introduction of safe recruitment procedures that include an AccessNI check a requirement of all sports involved in the modernisation process. Along with our moral and legal obligation to safeguard children we also have a responsibility to comply with their requirements for auditing purposes that impact on our funding.
Allegation/Incident Record Form Child Protection
Procedure for dealing with a concern about behaviour of member/volunteer
Procedure for complaint about possible abuse outside club/organisation
NIVA Child Protection Policy & Procedures 2017
Complaints and appeals in relation to young people, their sports leaders and their parents involved in any of the events under the direct control of the NI Volleyball should be dealt with under the ‘complaints and appeals procedures’.
The complaints and appeals procedure allows all participants and the parents of young participants who are dissatisfied to register their complaint in a formal way and put an open process of investigation into action.
- Complaints should be dealt with as much as possible verbally at source locally.
- Complaints may be lodged by all participants and the parents of young participants involved in the event under the control of the NI VOLLEYBALL
- They should be received in writing by the Designate Officer of NI Volleyball and should be responded to within 5 working days.
- The complaint should outline all relevant details about other parties involved.
- The complaint should be brought to the attention of the Chairperson of the Management Board who will convene the complaints committee.
- The composition of the complaints committee should consist of a representative of the Management Board, the Designated Officer and members of the Club to which the complainants belong.
- If the complaint involves a possible criminal offence the Chairperson should disband the complaints committee and talk to the Designated Officer. The statutory authorities will then be informed.
- The complaints committee should hear the case of all parties involved and decide if a rule or regulation or the Code of Ethics has been infringed
- They should, in writing, inform those involved of the sanctions to be imposed and the reason for the sanctions. Written notification should be given to parents if the complaint is against a young person
- Written confidential records on all complaints should be kept safely and confidentially on file.
- If any party does not agree with the complaints committee, they can appeal the decision in writing to the Appeals committee within a 10-day period.
- The appeals committee is convened, whose chairperson should be taken from the Management Board and those who have not been on the original complaints committee
- The appeals committee should confirm or set aside or change any sanction imposed by the complaints committee
Reporting Suspected or Disclosed Child Abuse/Neglect
The following steps should be taken in reporting child abuse/neglect to the statutory authorities:
- Observe and note dates, times, locations and contexts and any action taken in which the incident occurred or suspicion was aroused, together with any relevant information.
- Report the matter as soon as possible to the Designated Person within NI Volleyball (Johnny McClenaghan)
- The most appropriate person should check out the concerns with the parents/guardians before making a report unless doing so would endanger the child.
- If the Designated Person has reasonable grounds for believing that the child has been abused or is at risk of abuse, s/he will make a report to the local Social Services who have statutory responsibility to investigate and assess suspected or actual child abuse.
- Report can be made verbally initially and then followed up in writing.
- In cases of emergency, where a child appears to be at immediate and serious risk and the Designated Person is unable to contact a duty social worker, the police authorities should be contacted.
- If the Designated Person is unsure whether reasonable grounds for concern exist s/he can informally consult with Social Services. S/he will be advised whether or not the matter requires a formal report. If a decision is made not to report the concern should be recorded with reasons for not reporting.
- A Designated Person reporting suspected or actual child abuse to the Statutory Authorities will first inform the family of their intention to make such a report, unless doing so would endanger the child or undermine an investigation.
The NI Volleyball Designated Person to whom all concerns should be reported to is:
Codes & Policies
Please click on the links below to download information:
Recruitment of Ex-Offenders Policy
AccessNI Code of Practice 2016